Page 139 - Academic Handbook FKM 2017-2018

There are two important components in the system. First is the meeting with the students to
seek for feedback and second, is for the academics to give advice and to take action
related to the student’s academic problem appropriately. Student’s feedback can be
gathered from annual meeting and or personal meeting. All records such as student’s
personal and academic information are updated during the meeting and documented in the
faculty. There are two meetings organized annually by Academic Advisory Committee and
these are chaired by the Dean.

The Academic Advisory Committee’s working procedure is as follows:
a. Students will be divided into several groups consisting of 20 to 30 students. Each
group is led by one Academic Advisor (Penasihat Akademik, PA). The PA is an
academic staff with teaching experience.
b. PA will remain with the students until they graduate. PA shall be regarded as a mentor
for the students.
c. PA keeps and updates the students’ records under his/her group. These records
include academic performances of the students until they graduate. The records also
include feedback, application letters as well as issues relating to academic and non-
academic. These records are kept by the PA for future reference.

6.4 STUDENT’S ACADEMIC ADVISORY MECHANISM

Each academic staff should be aware of the objectives of the Academic Advisory System.
Formal and informal meeting sessions are important. Students shall be responsive to the
faculty’s intention to help them through the following mechanism:
a. Faculty has set minimum 2 formal meetings per semester organized by Academic
Advisory Committee for students to meet their PA.
b. Students can meet their PA at their own initiative. More informal meetings are
encouraged.

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